Project Management Job Specification SWOT Analysis Take a clean piece of paper – with the job specification and any other details about the organisation in front of you, start to jot down your thoughts about the following;
Strengths Top 5 Qualities
Make a note of the top five qualities of the position that appeal to you; what is it about the roles and responsibilities that have made you want to apply for the post? If one of the qualities is just that you like the idea of working for that particular organisation, make a note of that too. Is it the kind of projects you will be working on or a particular business focus that you would like to pursue?
Make a note about anything in the job specification that shows it is consistent with your thinking about this kind of post – does the salary level reflect the position well? Are the roles and responsibilities consistent with this type of post? Are the roles and responsibilities and objectives achievable for this level of post? Where there are inconsistencies; drop those thoughts into the weaknesses side of the SWOT.
Does the job specification meet your expectations in terms of planned career development; salary level; level of responsibility; appropriate level of challenge or stretch; feature enough of your current skillsets; feel aspirational; the organisation sounds like one you would enjoy working within; how does reading through the specification make you feel?
Make a note of all the positive things you know about the organisation; consider conducting some research to see if you can find out more about how the organisation is regarded in the marketplace, by its employees, its suppliers etc. Is there any information where you can get a better feel for the organisation’s resources, assets and people; the processes and systems; the project management culture?
Most often people look for a new position because they are ready for a new challenge; make a note of all the challenges you think this position may give to you. It is worth making a note of all the Known challenges i.e., those that are evident from the job specification and also the Unknown challenges, i.e., challenges you think this position may bring.
Make a note of what you believe to be the opportunities available to you by working for this particular organisation.
This is an opportunity to make a more detailed note of how this position fits with your career aspirations, for example if the role gives you a larger team responsibility or complexity of projects to manage.
Now its time to think about the job specification a little more objectively. Make a note of any areas of the job specification that are unclear or make little sense.
What areas of the job specification – the roles and responsibilities – are the least attractive to you? We know that any job is likely to have some roles and responsibilities that we don’t like performing but how much of this position is unattractive to you honestly?
Which areas of the job specification are you unexperienced, unqualified or unskilled to do? Start by thinking of those areas where you have no experience at all, then those where you have a little.
Make a note of any concerns you have about the organisation that are known to you at the moment. It is also worth making a more general note of what would not appealed to youorganisation wise at this point too i.e., client site working, shift work etc
Now thinking even more objectively – even negatively in some cases – make a note of all the issues you can think of that means this position is not right for you. Is the skillset required? The location of where you would be working? The salary level on offer? Often when a job seeker is making plans to move into a new position, the more negative side of a potential new job are often overlooked. Often this might mean taking the job for all the wrong reasons and moving on soon after the start date – not a great career move!
And finally, are there any showstoppers that would mean you would not enjoy working for this organisation? Also think about any reasons why the organisation may not consider you a likely candidate for the job.
The SWOT analysis for job specifications is designed to get you really thinking about a new project manager job before you start the process of applying for it.